Reporting using digital dictationTopic number: 1425414950699

Recording dictations for a transcriptionist enables you to complete reports by speaking into a microphone device connected to your system to create an audio file that is later transcribed.

You can have different dictation modes depending on your speech microphone model. The three standard modes are Standby , Record standby (not included models without a Record button), and Recording.

To report using digital dictation
  1. Optionally, set Digital dictation as the preferred method for all reading, reviewing, and sign off tasks:
    1. Select Tools > Options.
    2. In the Options dialog, click Text. txt
    3. From the Preferred reporting method list, select Digital dictation.
    4. Click Save & close. Save & close

    Even if you do not set Digital dictation as the preferred method of reporting, once you start a reporting task you can still use this method by selecting More > Reporting method > Digital dictation from the toolbar on the Report tab (not from the main toolbar).

  2. Calibrate your Windows Sound settings.
    1. Right-click the speaker icon in the tray, and select open Sound settings.
    2. With the appropriate output device selected, adjust the playback volume.
    3. With the appropriate input device selected, adjust the recording volume.
    4. To test the audio settings, record and playback a dictation in Enterprise Imaging.
    5. Adjust the settings until the volume is optimal
  3. Start a reporting task.

    Reporting tasks include reading, sign off, review, correction, and transcription.

    The Text area opens, displaying report, study, and (if applicable) scanned order information.

  4. To start or stop dictation when in Record standby mode, press the Play/Stop button on the microphone device.

    Alternatively, from the toolbar on the Report tab, click Record or, if configured, use the foot pedal that triggers the Record action.

    Tip:

    To discard a report after you start a reading task, in the toolbar, click No report needed.

  5. Use the microphone to dictate the report content.

    The report structure applicable to this reading is displayed. You can use text macros. These are added as text to your recorded audio file.

    If the report structure contains a required section, you must type the text in. Also note that:

    • Some report sections might be defined as read-only, and so are not editable.
    • Initial formatting (such as bold) might be configured for a section and be applied automatically. You can use the text formatting tools to change this.
    • If you copy formatted text from another report section, the original text formatting is preserved.
    • If you copy information from a DICOM SR pane, formatting is not preserved.

    Tip:

    To view DICOM SR panes, you might have to switch to another layout by selecting Text area > Switch layout.

  6. To stop recording when you are done, click the Play/Stop button on the microphone device.

    Alternatively, from the toolbar on the Report tab, click Record again or, if configured, use the foot pedal that triggers the Record action.

  7. Complete the report one of the following ways:
    • To validate the report, click Sign off.
    • To validate and print the report, select Sign off > Sign off and print.
    • To defer validation, click Sign off later or select Sign off later > Sign off later with options.
    • To have the report corrected or reviewed, click To correctionist, select To correctionist > To correctionist with options, or select More > To reviewer.
Required permissions:
  • Can create correction tasks, Can create review tasks, or Can sign off reports
  • Can start reading tasks
(For more on permissions, see Security roles: Concepts.)