How to dictate and correct reportsTopic number: 1425414922120

Speak clearly but in a natural way. Avoid hesitations and unnatural pauses.

Best practices for dictating reports

  • Dictate clearly and pronounce all syllables.
  • Dictate with a natural pace and keep your style constant.

    If you speak in an unnatural way (for example, too slowly and with too much emphasis), you are adapting your style to the system instead of adapting the system to your style.

  • Dictate grammatically, using full sentences and punctuation.

Try to avoid:

  • Hesitations such as uhm and ah
  • Unnatural pauses in the middle of the phrase

    A logical pause comes with a comma or a period.

  • Over-enunciation
  • Superfluous speech; for example, This is the end of the report.
  • Interruptions

    If you are interrupted, stop the recording on the microphone until you are ready to start again.

    If you pause for a moment to think about your next sentence, you do not have to stop the microphone.

Correcting dictations

WARNING!

Attempting to remove a selection of text using the Scratch that speech command after stopping a recording does not remove the selected text in the audio file. This also applies when the command is linked to a SpeechMike button. However, using the Scratch that command while recording a dictation does successfully remove text in the report and in the audio file. The Scratch that command successfully removes the last dictated text without selecting it.

Correct all the recognition errors as the speech recognition system is constantly learning. If errors are kept, the system will learn to accept them.

Tip:

Do not check and correct every small mistake when it occurs. Instead wait till you finish a whole paragraph or report, and only then correct them all.

To correct dictation

  • For recognition errors—type the correct text manually.
  • For mistakes (for example, right arm instead of left arm)—select the text and dictate over it.

    This ensures that the sound remains synchronized with the text for speech adaptation.

    Tip:

    When selecting text to dictate over, select the whole phrase that the erroneous text is part of, especially if the erroneous text is a short word.